E-ISSN: 2587-0351 | ISSN: 1300-2694

Information to the Authors

Copyright Agreement and Authorship Acknowledgement
ICMJE Potential Conflict of Interest Disclosure Form
Writing Notes for Authors
Article Retraction Form
Sample Article Structure

First of all, the researcher who sends an article to our journal for publication should read the sub-headings in the main headings of "About the Journal" and "Ethic Issues".
Randomized studies should follow CONSORT, observational studies STROBE, systematic reviews PRISMA, case reports follow CARE guidelines.

Article Submission, Peer Review and Editorial Process

Submission of the article and submission of all documents related to the article (ethics committee approval, title page, pictures and figures, etc.), refereeing and all editorial processes are via the online article system, and all correspondence should be made through the same channel. Submissions by e-mail will not be answered.

All manuscripts submitted for publication are reviewed for originality, methodology, quality, ethical quality and suitability for the journal publication purpose. Articles sent to the Van Medical Journal are subject to double-blind (author-referee) evaluation. All submitted articles go through a rigorous peer-review process by at least two referees who are experts in the scientific field of the article.
Possible decisions include: Acceptance, minor revision, major revision, rejection.
If any revision is requested from the authors, it does not mean that the revised article will be accepted.
The evaluation process is as follows.
1. Checking the necessary documents (plagiarism, ethical consent form, main text, etc.) and spelling rules of the journal secretariat.
2. Initial review (rejection or further review) by the Editor-in-Chief.
3. Initial evaluation and appointment of referees by the Associate Editor (at least two referees) and appointment of Statistics Editor for research articles and Language Editor for English articles.
4. Second evaluation by the Associate Editor according to the referee reports (major revision, minor revision, rejection).
5. Re-submission to referees requesting revision after revision.
6. Tertiary evaluation by Associate Editor.
7. Associate Editor's submission of the article's recommendation to the Editor-in-Chief.
8. Secondary review (accept, revision or rejection) by the Editor-in-Chief.
9. Article editing and proof-reading.
10. Publishing.

(In this process, incompatibilities with spelling rules take an important time.)

For articles coming from Van Yuzuncu Yil University faculties, guest editors and referees from outside the editorial board are appointed if necessary.
For the articles sent by the Editor-in-Chief or members of the editorial board, a guest editor from outside the institution is determined.
According to the answers from the referees, the acceptance or rejection decision varies between 2-6 months.


The ICMJE report “Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals” recommends that authorship be based on the following 4 criteria:

  1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  2. Drafting the work or revising it critically for important intellectual content; AND
  3. Final approval of the version to be published; AND
  4. Agreement to be accountable for all aspects of the work in ensuring that questions related to

the accuracy or integrity of any part of the work are appropriately investigated and resolved.
In addition to being accountable for the parts of the work he or she has done, an author should be able to identify which co-authors are responsible for specific other parts of the work. In addition, authors should have confidence in the integrity of the contributions of their co-authors.
All those designated as authors should meet all four criteria for authorship, and all who meet the four criteria should be identified as authors.  These criteria cannot be used to disqualify colleagues who do not comply with criteria 2 and 3 because they do not meet this status. Therefore, all individuals meeting the first criterion should have the opportunity to participate in the review, drafting and final approval of the manuscript.

Corresponding Author

Corresponding author is the person who takes primary responsibility for article submission, peer review and communication with the journal during the publication process. The corresponding author ensures that all administrative requirements of the journal, such as providing authorship identification, ethics committee approval, clinical trial registration documents, and disclosure of relationships and activities, are properly completed and reported, although these duties may be delegated to one or more of the co-authors. The corresponding author must be present throughout the submission and peer-review process to respond to editorial inquiries in a timely manner, and must be available after publication to respond to criticism of the work and to cooperate on requests for data or additional information from the journal.

Non-Author Contributors

Contributors to the article who meet all of the above 4 criteria for authorship but do not meet the “author” criteria should not be listed as authors, but should be listed in the acknowledged section. A sole (without other contributions) contributor to activities who does not meet the criteria for authorship; examples include funding, general supervision of a research group or general administrative support, assistance with writing, technical editing, language editing and proofreading. Non-authors may be identified individually or as a group under a single heading (e.g. “Clinical Researchers” or “Contributing Researchers”) and indicate what type of contribution they have made (e.g. “served as scientific advisor,” “critically reviwed the study proposal”, "gathered data", "supplied and followed-up study subjects", "participated in writing or technical editing of the manuscript").

Change in Author Names

Authors; At any stage of the article evaluation, if they want to add/remove authors or make changes in the order, they must notify the editorial board with a written document signed by all authors, with the reason. If the change request is accepted by the editorial board, the new Copyright Agreement and Authorship Acknowledgement form must be uploaded again.

Data Sharing

Van Medical Journal follows ICMJE recommendations for data sharing. The data can be uploaded to the online article system, or large data files can be uploaded to a suitable data server such as FigShare, Dryad or corporate online repository by appropriate citation within the article. We care and encourage data sharing. As of April 1, 2022, researchers who submit clinical research to the Van Medical Journal and report the results of this research should make a data sharing statement including the following, even if they do not share data and do not want to. Data sharing statements should specify: whether individually identified participant data (including data dictionaries) will be shared (“undecided” is not an acceptable answer); in particular what data will be shared; annex, whether relevant documents will be available (eg study protocol, statistical analysis plan, etc.), when and for how long the data will be available, according to what access criteria the data will be shared (including with whom, for what type of analysis and by what mechanism). If the data sharing plan changes after the online article is uploaded, this should be reflected in the statement submitted and published with the article. Examples of data sharing statements that will meet the above-mentioned statements, you can refer to the ICMJE sample table. Authors should state their statements about data sharing on the "Title Page", even if they do not want it to be shared.

Conflict of Interest

During the editorial process, the following relationships between editors and authors are considered conflicts of interest: (colleagues currently working in the same research group or department, recent co-authors, and doctoral students for whom the editor serves as committee chair). During the submission process, authors are advised to identify potential conflicts of interest with the journal editors. After being submitted for review, the referees are asked to notify the editor of any potential conflicts of interest.


Van Medical Journal is very sensitive about plagiarism, and the plagiarism query should be carried out by the authors with the iThenticate program and the relevant report should be uploaded to the system in pdf format. After revisions, it may be requested to be reinstalled when necessary. Even if the citation is his own text, the articles with a citation rate below 20% are taken into consideration.

Copyright Agreement and Authorship Acknowledgement

The copyright of any article belongs to the author(s). With this agreement, the authors authorize Van Medical Journal to publish the article and identify itself as the original publisher. All authors must sign and upload the "Copyright Agreement and Authorship Acknowledgement" document, which states that Van Medical Journal publishes the article and declares that it is the original publisher.
Statistical Analysis
The presentation of the statistical analysis should be made under a separate sub-title in the "Materials and Methods" section and the software used should be defined strictly.
Article Structure
Sample Article Structure can be used for article structure.



Table-1: Limitations by article types

Article Type

Word Limit

Abstract Word Limit




Research Article

≤ 3000

≤ 200, 300 ≥

≤ 30

≤ 5

≤ 5


≤ 3000

≤ 200, 300 ≥

≤ 60

≤ 5

≤ 5

Letter to the Editor

≤  750


≤ 5



Case Report

≤  1500

≤ 150, 250 ≥

≤ 15

≤ 2

≤ 5

The texts should be written in the "past tense passive" tense, unless it is a necessity.
There should be 2.5 cm margins on both sides, top and bottom of each page. Manuscripts should be written in Times New Roman font with 1.5 spacing and 12 points. Page numbers should appear at the bottom right of each page.

The name of the article and your text file should not contain the names of the authors, the information about the institutions where the study was carried out, the figures and pictures used in the article. In addition, the name of the institution from which you received the ethics committee approval decision.

Manuscripts should be arranged in the following structure according to their types.

1. Orjinal articles; includes important new research. These articles may include randomized controlled trials, observational (cohort, case-control, or cross-sectional), or descriptive studies, systematic reviews and meta-analyses, nonrandomized behavioral and public health intervention studies, experimental animal studies, or any other clinical or experimental studies.

(Main Text) should consist Turkish and English titles, Turkish abstract, Turkish keywords, English abstract, English keywords, Introduction, Materials and Methods, Results, Discussion, Conclusion, Acknowledgment (if any), Conflict of Interest, Statement of Financial Support, Author Contributions, References, Tables (one per page) and Figure Legends (if any) on the last page.

Abstracts in Turkish and English should consist of Introduction, Materials and Methods, Results and Conclusion.

2. Review articles; preferably the number of authors should not be more than two. Articles prepared by experts who have experience in the subject of the article and whose knowledge is reflected in the number of publications and citations in the international literature are evaluated. In reviews, the "Abstract" should be written in Turkish and English, not divided into subheadings, and as a single paragraph. Such articles are divided into sections as the author deems appropriate.

3. Case Reports: A limited number of places are reserved for case reports, and only cases with interesting and instructive features, which are related to rare diseases that present difficulties in diagnosis and treatment, suggest a new method, reflect information that are not included in the books, are evaluated.

(Main Text) should consist Turkish and English titles, Turkish abstract, Turkish keywords, English abstract, English keywords, Introduction, Case, Discussion, Conclusion, Acknowledgment (if any), Signed Consent Statement, Conflict of Interest, Statement of Financial Support, Author Contributions, References, Tables (one per page), and Figure Legends (if applicable) on the last page.

Turkish and English abstracts: In one undivided piece.
4. Letter to the Editor: Articles written to criticize or contribute to previously published articles or to convey information that will qualify as science news are accepted or rejected after the review and evaluation of the Editorial Board. The volume, year, issue, page numbers, title of the article and the names of the authors of the publication about which the letter is written should be clearly stated, written in the reference list and cited in the text.

Cover Page
: The cover page must be submitted as a separate document. The Turkish and English title of the article (£  100 characters) (also a short title not exceeding 40 characters in Turkish and English that defines the article), the names, surnames and titles of all authors, the name of the institution they work and the city should be on this page. The name, full address, telephone, fax, mobile phone and e-mail information of the "responsible for correspondence" author should also be added to this page. If there is, the institution supporting the study should be involved; if it has been presented at a scientific meeting before, the official name, place and date of the meeting should be stated.

: Keywords should be selected from the 2022 Medical Subject Headings titles and should be at least 3 and at most 6 pieces.

; If necessary, abbreviations can be made in the text. In this case, the abbreviations should be written open in the first place they are used and the abbreviations should be given in parentheses. Abbreviations should not be used as much as possible in Turkish and English “Abstract”.

Pharmaceutical Products
; When writing, generic names should be preferred. If trade names are specified, they should be written in capital letters, and the company and company city should be placed in parentheses immediately after the product name.

Microorganism Names
; Microorganism names in the text should be written fully and clearly when first used, and should be abbreviated in later uses. Original Latin names of microorganisms should be written in italics: For example; such as Pseudomonas aeruginosa, P. aeruginosa.

Unit Symbols
; The symbols of the units mentioned in the text should be given according to the International System of Units (SI). Numbers less than ten without a unit next to them should be written in writing, and jewelry should be added with an apostrophe to the numbers written with numbers (five patients, 38 of the cases). Sentences should not begin with numbers represented by numbers unless absolutely necessary. Decimal numbers must use a period.

Figures, Pictures, Tables and Graphics
: Tables, pictures, drawings and graphics should be numbered with Arabic numbers according to the order in the text and should be prepared in such a way that the names of subjects, researcher and institutions are not visible. A brief description of the scope of the table should be written above the table as a title. Explanatory texts and explanations of the abbreviations used should be below the table. Tables should be in the text of the article, one table per page, and tables should not be sent in JPEG, TIFF or other visual formats. In particular, tables should be prepared in such a way as to make the text descriptive and easy to understand, and should not be a repetition of the text.
Each of the figures, graphics and photographs of the text should be sent as a separate image file (JPEG or TIFF). If previously printed figures, pictures, tables and graphics are used, written permission should be obtained and this permission should be stated in the description of the figure, picture, table and graphic. Descriptions of figures, pictures and graphics should be specified on the last page of the article main file.

: References should be numbered in the order they appear in the text. It should be stated in parentheses in the text and at the end of the sentence. If a reference is to be made in the article in a sentence, the author should be cited in parentheses immediately after the name (eg Greenblatt et al. (8) in his study……..). If the cited articles are more than two and the reference numbers are consecutive, a (-) sign is placed between the first and last digit, otherwise it should be written with a (,) between them.

If there are six or less authors in the cited article, the names of all authors should be written; When there are seven or more authors, the names of the first six authors should be written, followed by “ve ark.” in Turkish sources and “et al.” in non-Turkish sources. should be used.

The order of references and punctuation should be in accordance with the following examples (Please pay attention to punctuation):

: Greenblatt DJ, Harmatz JS, Zinny MA, Shader RI. Effect of gradual withdrawal on the rebound sleep disorder after discontinuation of triazolam. N Engl J Med 1987; 317(12): 722-728.

Personal authored book
: Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996.

Edited Book
: Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York: Churchill Livingstone; 1996.

Chapter in the Book
: Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995. p. 465-478.

Turkish books
: Altındiş M, R Kalaycı. RNA Viruses. In: Altındiş M, editor. Microbiology for Nurses. 1st Edition. Istanbul: Nobel Publications; 2010. p. 285-297.

Translation Excerpt from Book
: White DO, Fenner FJ. Medical Virology. Translated by Doymaz MZ. 1st Edition, Istanbul: Nobel; 2000.

Web address
: Health Statistics Yearbook 2014, T.C. Ministry of Health, http://www.saglik.gov.tr/TR/belge/1-44263/saglikstatistikleri-yilligi-2014.html (ET: 27.10.2015).

For other source software, see: Uniform requirements for manuscript submitted to biomedical journals. N Eng J Med 1997; 336: 309-315.

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